Minutes of the AGM 2009
WSCCJ AGM
Friday 5th June
14 members present
Welcome and Apologies – apologies were tendered for the weather.
Minutes of the previous AGM – Approved as accurate record. Proposed by Chris Bishop and seconded by Sarah Bishop. Signed by the Chairman.
Matters Arising
Independent verification of the Club Accounts. The Treasurer was still trying to identify someone to undertake this role.
Training jackets. These had been produced and sold at the agreed subsidised rate. There were a few left.
Parental Responsibility. The importance of this was included on the Registration Form that was sent out at the beginning of the season.
Parental Support at matches – this would be mentioned in the chairman’s report
BBQ – this had been arranged as planned and was a great success
Focussed fundraising. Profits from the barbecue would be put towards nets.
Chairman’s report. Sean reviewed the 2008 season and spoke of the improved links with the senior club. He took the opportunity to welcome Martyn Johnson, the chairman of the senior club to the meeting. Highlights had included the formation of an U15 team, sponsorship, indoor training at RAF Benson and the initial fundraising activities.
On the minus side, the weather in 2008 had been poor, there had been a lack of coaches, space had been limited due to the number of players and the lack of nets remained a source of frustration. Sean recorded his thanks to the parents, players, coaches and managers for their support during the season and made special reference to the new age group reps.
WSCCJ was one of the few clubs in the district to run five age groups. There was a total of 124 young cricketers on the books. We were gradually absorbing the waiting list. The top three age groups all played matches. The club remained involved with SOCDG and linked to the OCB. A number of players had been selected to play for District and County sides.
Looking forward Sean hoped that the club would consolidate its ability to provide and play good quality cricket. He stressed that we needed more coaches and helpers for both coaching evenings and matches. More coaches would in time help to improve the quality of the coaching provided. It was hoped that fixtures could be organised for a U16 side in the future with the Wednesday evening league providing an outlet in the mean time. Sean summarised the recent debate over the installation of fixed nets close to the green. Suffice to say it had not been possible to secure an agreement and we were back to square one. The options were fixed nets with a considerable financial outlay or mobile nets. It had not been possible to arrange a cricket tournament for local clubs in 2009 but this remained an aspiration for the future. What was more certain was the club barbecue scheduled for 12th June. Sean also highlighted the forthcoming Midsomer Ball and the Club Fun Day.
It was also intended that a Development Plan be produced for the club which would assist the club to attain Clubmark status. This will define the a structure and process for our organisation and will be taken forward after the end of the season.
Sean recorded his thanks to Mike Townshend for the new improved website which was easier to update.
Treasurer’s Report. Rob Croisdale had circulated details of the accounts and gave an explanation of the figures. Sean said that the key area for future investment would be coaching.
Election of Officers
The following had all agreed to stand for the next year:
Chairman Sean Leach
Treasurer Rob Croisdale
Fixtures Dave Ventress
Membership Andy Pugh
General Secretary Chris Ward
Kim Leach proposed that all be elected to the offices described. This was seconded by Chris Bishop and agreed unanimously.
Election of Committee
The following had agreed to stand as Age Group Representatives for the next year:
U15 Karen Goodrich
U13 Toni Hearnden
U11 Chris Bishop
U9 Dominic Carter
U7 Andy Pugh
Chris Ward proposed that they be elected to the committee. This was seconded by Dave Ventress and agreed unanimously. It was agreed that Mike Townshend be elected as an ex officio member for a further year.
Any other business
Sarah Bishop asked to record her thanks to the committee.
The meeting closed at 2028 hrs
Agenda for AGM - 2009
Annual General Meeting
To be held on Friday 5th June 2009
In the Pavilion, the Green, Warborough
Agenda
1. Welcome and Apologies
2. Minutes of the Last Meeting held on 23rd May 2008
3. Matters Arising
4. Chairman’s Report
5. Treasurer’s Report and presentation of the accounts
6. Election of officers.
a. Chairman
b. Hon. Treasurer
c. Hon. Fixtures Secretary
d. Hon. Membership Secretary
e. Hon. General Secretary
7. Election of the Committee. The Committee shall include one representative for each of the age groups (Under 7, Under 9, Under 11, Under 13 and Under 15) and up to two further members.
8. Any other business
Minutes of the AGM 2008
MINUTES OF THE W&S CC JUNIORS ANNUAL GENERAL MEETING HELD ON 23rd MAY 2008 IN THE PAVILION ON THE GREEN IN WARBOROUGH.
Present: There were eighteen people present
1. Welcome and Apologies: The chairman Sean Leach opened by welcoming everyone to the meeting. He said that it had been hoped to hold it prior to the season starting but this had not been possible due to circumstances beyond his control. Three apologies had been received. Sean then gave a special welcome to Alan Tilley the chairman of Warborough and Shillingford Cricket Club. Alan expressed his pleasure at the sight of so many young people playing cricket on the green. He hoped very much that they would help to bring junior cricket back to the excellent standards it had reached in the late eighties when the top three age groups had each been champions within the county and the under fifteens had been beaten finalists in the national competition. Alan gave a brief overview of the club’s approach to cricket and the financial challenges it was facing. He urged the Junior Section to support the Midsomer Ball on 18th July and hoped to welcome a table of ten at the event. He closed by expressing his thanks to all those involved in the running of the junior cricket.
2. Minutes of the last meeting held on 30th March 2008. The chairman asked those present at the previous meeting to confirm their satisfaction with the accuracy of the minutes. Michael Townsend proposed they be accepted and this was seconded by Dave Ventress and supported unanimously by those who could remember the meeting.
3. Matters Arising:
(a) AGM. The Chairman noted that one of the challenges following last year’s meeting was to secure better attendance and this had definitely been achieved. However, he recognised that we were still in competition with the pub and so the issue of the venue would continue to be reviewed.
(b) Annual Accounts. The Chairman said that the accounts would be independently verified in due course.
(c) The post of membership secretary had now been filled by Andy Pugh.
(d) The need for further assistance across the range of age groups and activities remained an ongoing challenge.
(e) Sponsorship. Mark Hollister had secured sponsorship from AOL Broadband. This would be discussed later in the meeting.
4 Chairman’s Report. 2007 had been a successful season despite the poor weather. The availability of coaches had affected the club’s ability to deliver quality coaching. It was apparent that the lack of access to nets was becoming an issue. In 2007 there had been 105 members spread across four age groups with 30 children on the waiting list. Numbers had been fixed at this level due to the restrictions on space and number of available coaches. Fixtures had been played at U13 and U11 levels and the U9 group had entered teams in a Kwik Cricket tournament in Didcot coming first and third. The club continued to be represented on the South Oxfordshire Cricket Development Group which managed the infrastructure of junior cricket in this part of the county. Despite being relatively new and inexperienced in the competitive world of junior cricket it was important that the club held its own in this forum.
Sean said that the aim of the club in 2008 was to consolidate our ability to provide enjoyable cricket training. An U15 side was being run for the first time in recent years. He said that much closer links were now being forged with the main club. A priority would be sourcing nets for training and this was currently being looked at. The membership for this year had risen to 126 and the waiting list was down to seven children. Fixtures were being played at U11, U13 and U15 levels and it was hoped to host an U9s Kwik Cricket tournament at Warborough.
5. Hon. Treasurer’s Report. The Treasurer had offered his apologies to the meeting. Sean recorded his thanks to Simon Blake for all his work in managing the accounts from the inception of the club to the present. As of 21st May 2008, there was £3600 in the account which did not include this year’s subscriptions. There was kit bill of £1200 to pay as well as fees to the two professional coaches. Simon would be producing verified accounts in the very near future before handing over the reins to his successor.
6.Election of Officers. The following individuals had agreed to stand for the following posts for the coming year:
Chairman Sean Leach
General Secretary Chris Ward
Fixtures Secretary David Ventress
Treasurer Rob Croisdale
Membership Secretary Andy Pugh
Michael Townsend proposed that the above named be elected and this was seconded by Toni Hearnden and agreed unanimously by the meeting.
7.Election of Additional Committee Members. The Chairman said that the current committee were all involved in coaching as well as their individual offices and there was a clear need for more general help in running each of the age groups. It was therefore desirable to nominate representatives for each of the age groups. The following then agreed to stand:
U7 Adam Hooley
U9 Dominic Carter
U11 Chris Bishop
U13 Toni Hearnden
U15 Liz Long
In addition Michael Townsend agreed to continue to serve on the committee.
Nigel Long proposed that the above named by duly elected and this was seconded by Nick Castle and agreed unanimously by the meeting.
There was a discussion around how social events should be managed for the club. Chris Bishop suggested that the committee should take the lead rather than try to appoint a separate post. It was agreed therefore that the committee would determine the social agenda and then approach individuals to lead on specific tasks.
8.Any Other Business. The following points of any other business were raised:
(a) Sponsorship. The Secretary Chris Ward gave a brief outline of the sponsorship offered to the club and showed the meeting a training jacket that it was proposed would be embroidered and printed with the club and sponsor’s logos. After a brief discussion it was agreed that a navy blue jacket should be provided and that it would be offered to all members and coaches at £5 each. The newly appointed group leaders would promote this at each age level. Chris would circulate to them the relevant sizes to enable parents to choose the right one for their children.
(b) Parental Responsibility. Rob Croisdale enquired what contingencies existed for recalling parents to the Green in the event of injury or illness to a child. The Chairman confirmed that all age group coaches had full contact details for the children. Sarah Bishop asked if the coaches were aware of pre existing medical issues. Again this information was shared with the coaches based on what was provided on the initial registration form. However, it was acknowledged that this was not always checked so children could be turning up without inhalers etc. There was a need to check at each session that children with declared medical needs had the necessary items with them or that their parents or guardians were present and able to supply at short notice.
(c) Parental Support for matches. Dave Ventress said that there was good support from parents at matches. He said that they should feel free to offer their services with the range of tasks.
(d) Chris Bishop proposed that the club should try to arrange a fund raising barbecue before the end of the season. There was some discussion about possible dates with a preference being expressed to run it at the end of June. The chairman said he would take this away to discuss with the committee. It was suggested that the club should work to a fundraising target each season based on specific projects e.g. nets.
The meeting closed at 9.12 p.m.
